PLYMYARD FOOTBALL PITCH RENOVATION & MAINTENANCE
Decision Maker: Director of Neighbourhood Services
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
This report requests that the Director of Neighbourhoods agrees to award a Pitch Renovation and Maintenance contract to Duncan Ross Ltd.
The cost of the works will be fully met by the £147,000 funding which was agreed as part of the residential housing development of Acre Lane and formed part of the Section 106 Agreement. This contract includes initial pitch renovation works and subsequent maintenance, for a period of up to 48 months depending on budget and performance and is proposed to commence, subject to contract, on 15th May 2023.
The initial scope was to improve the playing quality of a minimum of 2 full sized football pitches by installing a new drainage system, however after further discussion and in consultation with the Football Foundation it has been agreed that the best use of the available funding would be to carry out a comprehensive pitch renovation scheme. We have further extended the scope of the work to include all of the pitches on the playing field. The site currently houses 3 full sized pitches, 3 9v9 pitches and 1 mini soccer pitch.
The pitches currently suffer heavily from compaction and the works identified will seek to address this through soil structure improvement operations including decompaction and aeration, along with surface grading, topdressing and re-seeding, the purchase and installation of new goals and sockets for 3 senior pitches, and subsequent maintenance operations. These works will create a more open soil structure, encourage better grass root development, improve drainage while also improving drought resistance – enabling a longer playing season at a consistent pitch standard.
The anticipated value of the contract is £132,000. Some initial improvement works to the site boundary having already been undertaken.
The subject of this report supports the delivery of the Wirral Plan key priority of 'Active & Healthy Lives’, by improving playing pitches used by the local community.
This is not a key decision.
Resolved - that the Director of Neighbourhood Services has agreed to award a Pitch Renovation & Maintenance Contract to Duncan Ross Ltd as the lowest priced bidder for a contract for the renovation of Plymyard Football Pitch and as otherwise described in this report.
Reasons for the decision:
The Council has received Section 106 agreement funding to improve pitches at Plymyard Playing Fields. The funding can only be allocated to the improvement of pitches on this site and if not allocated will have to be paid back to the developer, therefor not proceeding with an improvement programme is not a realistic option.
In line with the contract procedural rules a detailed specification of requirements with a bill of quantities was issued in February 2023 (re-issued April 2023 due to pricing issues on returns) and a tender exercise undertaken. Three bids were received on time and in accordance with the schedule issued, with Duncan Ross Ltd meeting the necessary requirements and being the lowest priced bidder. Once the contract is awarded an agreed programme of works will be undertaken.
Alternative options considered:
The Council has received Section 106 agreement funding to improve pitches at Plymyard Playing Fields. The funding can only be allocated to the improvement of pitches on this site and if not allocated will have to be paid back to the developer, therefor not proceeding with an improvement programme is not a realistic option. The lowest bidder has priced the required bill of quantities and once awarded an agreed programme of works will be undertaken
Publication date: 18/05/2023
Date of decision: 18/05/2023