Meeting documents

Cabinet
Thursday, 26th July 2007

Present

Vice-Chair in the Chair

PL Davies

Councillors

George Davies, G Gardiner, PJ Hackett, SA Holbrook, SE Kelly, M McLaughlin, RK Moon, Jean Quinn

In attendance:

JE Green, D Hawkins, Mrs LA Rennie

Apologies

S Foulkes


Index to Minutes


Minute 134 - MINUTES


Minute Text :

The minutes of the previous meeting, held on 10th and 16th July 2007, had been published and no items were called in.


Minute Decision :

Resolved - That the minutes of 10th and 16th July 2007 be approved and adopted.

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Minute 135 - DECLARATIONS OF INTEREST


Minute Text :

The members of the Cabinet were invited to consider whether they had a personal or prejudicial interest in connection with any of the items on this agenda and, if so, to declare it and state the nature of such interest. The following declarations were made:-

Councillor Simon Holbrook - a prejudicial interest in Minute 151 (minor Land sales) due to his objection to a relevant planning application
Councillor Moira McLaughlin - a personal interest in Minute 148 (Wirral Hospitals Travel Plan – Annual Review) due to her membership of the governing body of Wirral Hospital School governing body
Councillor Jean Quinn - a personal interest in Minute 148 (Wirral Hospitals Travel Plan – Annual Review) due to her membership of the governing body of Wirral Hospital School governing body

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Minute 136 - FINANCE AND BEST VALUE: TREASURY MANAGEMENT ANNUAL REPORT


Minute Text :

The Director of Finance presented the annual report on Treasury Management for the 2006-07 financial year which complied with the reporting requirements of the Code of Practice for Treasury Management in Local Authorities.


Minute Decision :

Resolved - That the Treasury Management Annual Report be agreed.

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Minute 137 - FINANCE AND BEST VALUE: RECORDS MANAGEMENT POLICY AND RECORDS RETENTION POLICY


Minute Text :

The Cabinet considered a report which recommended two essential policies, in relation to information management and record keeping. The first was the Records Management Policy; the second was the Records Retention Policy which replaced the current Records Retention Policy, published in 2005.


Minute Decision :

Resolved - That the Records Management Policy and Records Retention Policy be agreed.

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Minute 138 - FINANCE AND BEST VALUE: EARLY RETIREMENT COSTS 2006/07


Minute Text :

The Director of Finance presented a report which informed Members of the cost of funding the early voluntary retirement Scheme in 2006/07.


Minute Decision :

Resolved - That the cost of funding early retirements be noted.

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Minute 139 - FINANCE AND BEST VALUE: LOCAL AREA AGREEMENT UPDATE


Minute Text :

The Cabinet considered a report which provided Members with an update of progress in relation to the development of Wirral’s Local Area Agreement (LAA).

The Head of Policy informed Cabinet of the recent correspondence received from the Government.

The Cabinet Member for Social Care and Inclusion queried why there was no grant allocation for Healthier Communities and Older People and it was agreed that further information on this matter would be circulated to Cabinet Members.

The Cabinet Member for Community and Customer Engagement requested further information on how the Cabinet would be contributing towards the Council's submission to the Local Area Agreement Programme Board.


Minute Decision :

Resolved - That

(1) the progress that is being made towards delivering the outcomes within Wirral’s LAA during 2006/07 be noted;

(2) the proposed changes to LAAs be noted and members be kept informed of progress in relation to these changes; and

(3) a report be brought to Cabinet following the announcement of the comprehensive spending review 2007.

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Minute 140 - CHILDREN'S SERVICES AND LIFELONG LEARNING: BIG LOTTERY CHILDREN’S PLAY PROGRAMME REPORT


Minute Text :

The Cabinet considered a report which presented to the Cabinet the outline proposals for Wirral Council’s bid for BIG Lottery Children’s Play Initiative funding. The Cabinet was asked to approve the proposals as Wirral’s portfolio of projects to be submitted to the BIG Lottery before the final deadline 10 September 2007. The proposals were outlined in Appendix A to the report.


Minute Decision :

Resolved - That

(1) the report be noted and recommended proposals be accepted as Wirral’s portfolio of projects to be submitted to the BIG Lottery before the final deadline 10 September 2007; and

(2) the title of Youth Service Advisory Committee (YSAC) be amended to Youth and Play Service Advisory Committee (YAPSAC )and that it receive regular progress reports on the implementation of the Play Strategy.

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Minute 141 - CHILDREN'S SERVICES AND LIFELONG LEARNING: PEER SUPPORT PROJECT


Minute Text :

The Director of Children's Services presented a report which sought to inform Cabinet about the successful application to Cabinet Office for funding to embed the participation by young people in decision making at a strategic level in partner authorities in Merseyside. The Cabinet was asked to note the report.


Minute Decision :

Resolved - That the report be noted.

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Minute 142 - CHILDREN'S SERVICES AND LIFELONG LEARNING: CHILDREN’S CENTRES - DEVELOPING INTEGRATED SERVICES FOR YOUNG CHILDREN AND THEIR FAMILIES


Minute Text :

The Director of Children's Services presented a report which invited the Cabinet to:-

- Approve the location of the satellite attached to Bidston and St James Children’s Centre at Manor Primary School site;

- Approve the location of the Pensby Phase 2 Children’s Centre at the Pensby Park Primary School site; and

- Agree to further consultation, including Moreton Family Centre, in the Moreton area to identify the most appropriate site for the Children’s Centre.


Minute Decision :

Resolved - That

(1) the location of the satellite attached to Bidston and St James Children’s Centre at Manor Primary School site be approved;

(2) the location of the Pensby Phase 2 Children’s Centre at the Pensby Park Primary School site be approved; and

(3) further consultation, including Moreton Family Centre, be agreed in the Moreton area to identify the most appropriate site for the Children’s Centre.

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Minute 143 - CHILDREN'S SERVICES AND LIEFLONG LEARNING: HOME TO SCHOOL TRAVEL


Minute Text :

The Cabinet considered a report which summarised the implications of the statutory guidance ‘Home to School Travel and Transport’ published by the DfES in May 2007. In particular members were asked to note the changes that would be required to the Authority’s Home to School Transport Policy. The rights of some groups of parents to free travel had been extended by Section 77 and Schedule 8 of the Education and Inspections Act 2006.


Minute Decision :

Resolved - That

(1) the changes detailed in Appendix 3 be made and published in the prospectus for admissions; and

(2) further consultation on the home to school travel policy take place in the Spring Term 2008 as part of the consultation on admissions to schools.

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Minute 144 - REGENERATION AND PLANNING STRATEGY: LOCAL DEVELOPMENT FRAMEWORK FOR WIRRAL - APPROVAL OF CORE STRATEGY SUSTAINABILITY APPRAISAL SCOPING REPORT


Minute Text :

The Deputy Chief Executive / Director of Corporate Services presented a report which outlined the findings of public consultation held on the draft Core Strategy Sustainability Appraisal Scoping Report and the subsequent consideration of the responses received by the Sustainability Appraisal Panel.


Minute Decision :

Resolved - That

(1) the changes to the Core Strategy Sustainability Appraisal Scoping Report attached to the report be endorsed;

(2) consequential amendments be made to the Council’s previously adopted Sustainability Appraisal Framework to ensure a consistency of approach throughout the emerging Local Development Framework; and

(3) the Director of Corporate Services be given delegated authority to amend the Sustainability Appraisal in response to any factual changes in background information and the publication of new or revised relevant policies, plans and programmes.

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Minute 145 - REGENERATION AND PLANNING STRATEGY: MARINE AGGREGATES DREDGING APPLICATION (AREA 457, LIVERPOOL BAY) - COUNCIL RESPONSE


Minute Text :

Westminster Gravels Limited (WGL) had made an application to extract coarse sand aggregate from an area in the northern part of Liverpool Bay, referred to as Area 457. The area was some 30km to the west of Southport and the application was to remove up to 80 million tonnes of material over 15 years.

In April 2004 a verbal report was given to the Economic Regeneration and Planning Strategy Select Committee (minute 102 refers) informing members that an objection had been lodged against the proposal as it was not considered that a number of issues which could potentially affect the Wirral coastline had been adequately addressed.

Further studies and reports were commissioned by the applicant and a technical meeting was attended in May 2007 by an officer from Technical Services’ Coast Section; subsequent to this meeting a further technical note was produced on behalf of the applicant by the applicant’s specialist coastal processes consultant, HR Wallingford.

As a consequence of these further developments it was now considered that all outstanding issues had been satisfactorily addressed and this report therefore recommended that the Deputy Chief Executive/Director of Corporate Services be authorised to write to the Marine and Fisheries Agency formally withdrawing the Council’s objection to the application by Westminster Gravels Ltd to extract aggregates from Area 457.


Minute Decision :

Resolved - That the Deputy Chief Executive/Director of Corporate Services be authorised to write to the Marine and Fisheries Agency formally withdrawing the Council’s objection to the application by Westminster Gravels Ltd to extract aggregates from Area 457.

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Minute 146 - STREETSCENE AND TRANSPORT SERVICES: HIGHWAY MAINTENANCE AND ENGINEERING WORKS TERM CONTRACT – OPTION APPRAISAL & OUTLINE BUSINESS CASE UPDATE


Minute Text :

The Director of Technical Services presented a report which provided an update of work carried out by the Council’s Consultants, Capita Symonds, on the development of an Options Appraisal on service procurement packages in order to formulate an Outline Business Case for the Procurement Exercise.

Members were asked to endorse the recommendation of Capita Symonds to proceed with further research into three service options, the commencement by Officers of procurement processes for the extension of existing Highway Maintenance and Engineering Services Contracts, the use of the Gateway Process in the form of Gateway Review 1 and the use of specialist advice from KGK Environmental Ltd.

The Cabinet Member for Streetscene and Transport Services stressed that no further delays to the programme could be accepted and queried whether the existing contracts could just be extended for the time needed. The Director of Technical Services indicated that the contracts would be extended for a maximum of one year.

The Cabinet Member for Streetscene and Transport Services asked what evidence there was that the new contract would result in efficiencies. The Director of Technical Services indicated that this was largely in the gift of Members in terms of the priorities for the new contract.

With the permission of the Chair, the Leader of the Conservative Group addressed the Cabinet. He noted that the Council had previously looked at the provision of a wider scale contract incorporating other areas such as Cheshire or the Merseyside Authorities in order to generate wider savings. He queried why these options were not brought forward for further consideration. The Director of Technical Services clarified that Council's consultants had considered those options against a range of criteria and they had not scored highly enough for them to recommend them for further research.


Minute Decision :

Resolved - That:

(1) the recommendation of the Capita Symonds Interim Report No. 2 to proceed with further research into Options 2a, 5b and 6b (as described in Section 3.2.1) be endorsed;

(2) the action for Officers to commence procurement processes for the extension of existing Highway and Engineering Services Contracts from their existing termination date of 31st March 2008 to a future date not later than 31st March 2009 (as described in Section 3.3.1) be endorsed;

(3) a 4ps Gateway Review 1 be scheduled for September 2007; and

(4) the appointment of KGK Environmental Ltd (as described in Section 5.1) to provide specialist advice in accordance with Paragraph 5.2 of the Contract Procedure Rules until 31st March 2008 be approved and the Council be advised accordingly.

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Minute 147 - STREETSCENE AND TRANSPORT SERVICES: FEASIBILTY STUDY – TRAFFIC CALMING SERPENTINE ROAD AREA, LISCARD (LISCARD WARD)


Minute Text :

The Cabinet considered a report concerning a feasibility study into traffic calming Serpentine Road as part of an area-based scheme including Martins Lane and side roads.

The report identified that accident figures had reduced since Serpentine Road was identified as a local safety scheme in 2004/05. It also identified that an area-based scheme should be considered rather than treating Serpentine Road in isolation.

The report recommended that Members approve the content of the report and that the area-based solution be advertised on site with a view to implementation in 2007/08.

The Cabinet Member for Streetscene and Transport Services indicated that she still felt that there was some uncertainty from the public on this issue. The Cabinet Member for Streetscene and Transport Services moved a motion, duly seconded and it was -


Minute Decision :

Resolved - That

(1) the content of the report be approved and the area based solution as shown on Plan No. BEng/3170/1 be statutorily advertised;

(2) any objections be reported to Cabinet for consideration as to whether the scheme should be implemented in 2007/8.

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Minute 148 - STREETSCENE AND TRANSPORT SERVICES: WIRRAL HOSPITALS TRAVEL PLAN – ANNUAL REVIEW


Minute Text :

Mott MacDonald MIS had been commissioned by Wirral Hospital NHS Trust to review and update the Wirral Hospitals Travel Plan. The Travel Plan was submitted in December 2005 to support a planning application to increase the on-site car parking provision at Arrowe Park Hospital.

The Travel Plan was formally approved for implementation via a Section 106 agreement. An Annual Review document had been submitted to the Technical Services Department and the report summarised the aims of the review and informed elected Members of the main actions for the coming year.

The Director of Technical Services referred to correspondence he had recently received from the Trust in response to specific queries raised. In addition it was noted that an officer from the Technical Services department had been invited to site on the Trust's working party looking at this matter.

The Cabinet Member for Streetscene and Transport Services referred to the correspondence from the Trust and indicated that there was evidence from users of the hospital that they weren't being reimbursed for parking charges. She queried the criteria used for reimbursement and also the use of the public parking facilities by staff at the hospital.

The Director of Technical Services referred to a guide that was available to assist with the reimbursement of parking charges.

The Leader of the Liberal Democrat Group supported the concerns expressed by Councillor Jean Quinn.

Councillor Bob Moon referred to the provision of facilities for cyclists and queried whether the facilities included the availability of showers.

The Cabinet Member for Streetscene and Transport Services requested that a further report be brought to the Cabinet on the issues raised.


Minute Decision :

Resolved - That

(1) the Annual Review of Wirral Hospitals Travel Plan be approved; and

(2) a further report be brought on the issues raised by Members.


Footnote :

Councillors Moira McLaughlan and Jean Quinn declared a personal interest in this matter (minute 135 refers).

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Minute 149 - CORPORATE SERVICES: APPROVED DUTIES AND APPOINTMENTS


Minute Text :

The following duties have been notified:

The Pensions Committee had appointed Councillor Sue Brown to represent them on the Local Authority Pension Fund Forum and Institutional Investor Group on Climate Change – membership of both positions would involve a total of four meetings per year usually situated in London and approval was requested for attendance at these meetings to be designated an approved duty.

The Pensions Committee had agreed its representation at the Public Sector Pension Fund Investment Conference, organised by the Local Government Chronicle, to be held in Newport on 5 to 7 September 2007 as the Chair, Vice-Chair, Conservative and Liberal Democrat spokespersons of the Pensions Committee and approval was sought for this to be a designated approved duty for Wirral members.

The Pensions Committee had agreed its representation at the Local Government Pension Scheme Trustees Conference to be held in York on 18th and 19th October 2007 as Councillors Sue Brown, Tom Harney, Harry Smith and Bill Duffey and approval was sought for this to be a designated approved duty.


Minute Decision :

Resolved - That the duties set out above be designated as approved duties.

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Minute 150 - EXEMPT INFORMATION - EXCLUSION OF MEMBERS OF THE PUBLIC


Minute Text :


Minute Decision :

Resolved - That, under section 100 (A) (4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the remaining items of business on the grounds that they involved the likely disclosure of exempt information as defined by the relevant paragraphs of Part I of Schedule 12A (as amended) to that Act.

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Minute 151 - CORPORATE SERVICES: MINOR LAND SALES


Exempt :

NOT FOR PUBLICATION: Exempt by virtue of paragraph 3, Part I, Schedule 12A (as amended), Local Government Act 1972.


Minute Text :

The Cabinet considered a report which sought Members’ agreement to declare the two sites identified in the report as surplus assets, and to approve the terms agreed for their disposal.

With regards to the site at 25 Prenton Road West, Prenton, it was noted that there was an outstanding planning application relating to an adjacent site and it was agreed that the matter be deferred until the planning issues had been resolved.


Minute Decision :

Resolved - That

(1) a decision on the land adjacent to 25 Prenton Road West, Prenton be deferred to the Cabinet meeting in September;
(2) the land to the rear of 29 Kingsway, Wallasey be declared a surplus asset and the provisionally agreed terms of disposal be authorised; and
(3) officers be authorised to complete the sales of the land to the rear of 29 Kingsway, Wallasey on the terms reported.


Footnote :

Councillor Simon Holbrook declared a prejudicial interest in this matter and left the room while the matter was considered (minute 148 refers).

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Minute 152 - CORPORATE SERVICES: UNITED UTILITIES WASTE WATER MANAGEMENT SCHEMES - 99 YEAR LEASE


Exempt :

NOT FOR PUBLICATION: Exempt by virtue of paragraph 3, Part I, Schedule 12A (as amended), Local Government Act 1972.


Minute Text :

The Deputy Chief Executive / Director of Corporate Services presented a report which set out the provisional terms of a new 99 year lease agreement for land required for the implementation of a waste water management scheme in Wallasey Village.


Minute Decision :

Resolved - That approval be given to the grant of a new 99 year lease in accordance with the provisionally agreed terms set out in this report, subject to a further report should objections be received in response to the advertisement of the proposed disposal of public open space, if applicable.

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Minute 153 - CORPORATE SERVICES: IMPLEMENTING THE FIVEWAYS MASTERPLAN - STRATEGIC ACQUISITIONS 13 & 15 RAILWAY ROAD, ROCK FERRY


Exempt :

NOT FOR PUBLICATION: Exempt by virtue of paragraph 3, Part I, Schedule 12A (as amended), Local Government Act 1972.


Minute Text :

The Deputy Chief Executive / Director of Corporate Services presented a report which advised Cabinet of the progress being made in implementing the Fiveways Masterplan and also sought Cabinet approval to acquire key properties on the terms set out in this report.


Minute Decision :

Resolved - That the acquisition of 13 and 15 Railway Road at a price, which includes an element of ex gratia payment, as described in the report, be approved.

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Minute 154 - CORPORATE SERVICES: WAVERLEY, 251 PRICE STREET, BIRKENHEAD


Exempt :

NOT FOR PUBLICATION: Exempt by virtue of paragraph 3, Part I, Schedule 12A (as amended), Local Government Act 1972.


Minute Text :

Members views were sought on the disposal of Waverley, 251 Price Street in conjunction with the owner of the adjoining land, in accordance with the terms and conditions outlined.


Minute Decision :

Resolved - That the property be offered for sale at auction together with the adjoining land identified in this report in accordance with the terms and conditions outlined.

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Minute 155 - CORPORATE SERVICES: HOUSING MARKET RENEWAL - DISPOSAL OF 30-32 SEYMOUR STREET, TRANMERE


Exempt :

NOT FOR PUBLICATION: Exempt by virtue of paragraph 3, Part I, Schedule 12A (as amended), Local Government Act 1972.


Minute Text :

The Deputy Chief Executive / Director of Corporate Services presented a report which sought Cabinet approval to dispose of 30 - 32 Seymour Street to Vicinity Housing Group (formerly Liverpool Housing Trust) to be refurbished for sale on a shared ownership basis as part of the Council’s Empty Property Strategy.


Minute Decision :

Resolved - That the disposal of 30 and 32 Seymour Street to Vicinity Housing Group to be refurbished for shared ownership on the terms set out in this report, be approved.

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Minute 156 - CORPORATE SERVICES: LIQUID FUEL CONTRACT RENEWAL AUGUST 2007 - TENDER REPORT


Exempt :

NOT FOR PUBLICATION: Exempt by virtue of paragraph 3, Part I, Schedule 12A (as amended), Local Government Act 1972.


Minute Text :

The Director of Technical Services presented a report which detailed the renewal of the Vehicle Fuel and Heating Oil contract. The contract was for a period of three years from August 2007 with an option to extend for a further year and renewable annually over the period of the contract. Due to the financial thresholds the tendering process was subject to the Official Journal of the European Union (OJEU) requirements.


Minute Decision :

Resolved - That

(1) the contract be awarded to the lowest tenderer, GB Oils T\A Carlton Fuels Ltd, subject to satisfactory completion of contractual formalities; and

(2) where compatible, the environmentally friendly version of the heating oil be used in future within Council buildings.

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Minute 157 - CHILDREN'S SERVICES AND LIFELONG LEARNING: SPECIAL NEEDS HOME TO SCHOOL TRANSPORT TENDERS 2007 to 2009/10


Exempt :

NOT FOR PUBLICATION: Exempt by virtue of paragraph 3, Part I, Schedule 12A (as amended), Local Government Act 1972.


Minute Text :

The Cabinet was invited to approve the tenders circulated for the provision of transport for pupils with special educational needs.


Minute Decision :

Resolved - That the recommendations in appendices 1-3 be accepted.

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Minute 158 - ANY OTHER BUSINESS


Minute Text :

The Chair indicated that there were three items of urgent business that he had agreed to be considered.

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Minute 159 - URGENT BUSINESS - 1BUSINESS - CONTRACT UPDATE


Exempt :

NOT FOR PUBLICATION: Exempt by virtue of paragraphs 3 and 5, Part I, Schedule 12A (as amended), Local Government Act 1972.


Minute Text :

The Cabinet received a report which provided an update on the progress of negotiations with Fujitsu Services Ltd. in respect of the 1Business Partnership.


Minute Decision :

Resolved - That:

(1) the approach reported be supported; and
(2) a detailed report on the implications of that course of action be considered at a future meeting, as soon as is practicable.

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Minute 160 - INDEPENDENT REVIEW OF THE INVESTIGATION BY THE DIRECTOR OF TECHNICAL SERVICES


Minute Text :

The Chief Executive referred to the discussion at the last Council meeting regarding the appointment of an independent person to review the recent investigation by the Director of Technical Services. The Chief Executive indicated that the Local Government Employers Organisation held a register of individuals that would be suitable to carry out the task and sought authority to proceed with the independent review along those lines.


Minute Decision :

Resolved - That the proposal of the Chief Executive be endorsed.

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Minute 161 - APPOINTMENT OF THE DIRECTOR OF ADULT SOCIAL SERVICES


Minute Text :

The Chief Executive informed the Cabinet that the Employment and Appointments Committee had unanimously appointed John Webb, currently Head of Older People's Services to the post of Director of Adult Social Services.


Minute Decision :

Resolved - That John Webb be congratulated on his appointment.

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(Minutes Published: 31 July 2007)