A report by the Director of Finance informed Members of the conclusions and recommendations contained within the review of Documentum, the Electronic Document and Records Management System (EDRMS), carried out by the Society of IT Managers (SOCITM). The report primarily concluded that the system was fit for purpose as a corporate EDRMS solution and that it was key to the success of the Council’s office rationalisation and agile working programmes and would contribute to savings realised from these, and subsequent, projects.

RESOLVED:  That

(1)  the continued use of Documentum as the corporate EDRMS system wherever practicable, be endorsed;

(2)  the list of potential projects, attached as an Appendix to the report be rolled out to departments; and

(3)  the alignment of retention policies for paper and electronic documents, be approved and be carried out by the Information Management Team, the Business Architecture Team and IT Services.