Decision details

The Schedule of Rates Contract for day to day responsive responsive repairs, installation and planned maintenance – Glazing Works

Decision Maker: Director of Regeneration and Place

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No


A detailed Invitation to Tender Documents and Schedule of Rates were issued in January 2024 and an open tender exercise was undertaken. Two bids were received. The bids were scored on a Price/Quality/Social Value basis.

·  Price – 60%

·  Quality – 30%

·  Social Value – 10%

The award of the contract to Crystal Clear Window Systems Ltd (Reg No. 10362349) is in accordance with the submitting the most economically advantageous tender criteria, as detailed in the exempt appendix 1.

This tender is within the proposed budget for the scheme which is over £100K, but under £500K, therefore is not a key decision.


The Council’s Contract Procedure Rules (Standing Orders) set out how contracts are to be awarded by the Council in accordance with the Procurement Strategy requirements.


The award will be underpinned by a formal contract which will be drawn up by the Council’s legal team.


The financial value for this contract is based on a budget of £65,000 per annum. The schedule of rates glazing works will be funded via the councils approved revenue budget.


Appendix 1 sets out evaluation details of the tenders received. Appendix 2 sets out the details of the tenders received and contains exempt information as defined in Schedule 12A of the Local Government Act 1972. It is in the public interest maintain the confidentiality of Appendix 2 pursuant to Paragraph 3


‘Information relating to the financial or business affairs of any particular person (including the authority holding the information).’


The Director of Regeneration and Place has agreed to approve that Crystal Clear Window Systems Ltd (Company Reg No. 10362349) be awarded the contract for initial 2-year period, commencing 1st May 2024, with an option to

extend up to 12 months to undertake day to day responsive repairs, installation, and planned maintenance of glazing works within approved budget and in accordance with the most economically advantageous tender criteria

Alternative options considered:

Over the last few years we have not had a supplier delivering this work as the previous supplier went into administration.


Local glazing companies have been approached on several occasions, but these could not deliver the service required for this contract. Asset Management have not been able to undertake glazing work efficiency which has resulted with

windows being left for longer periods of time boarded-up.

Publication date: 13/05/2024

Date of decision: 13/05/2024

Accompanying Documents: