To approve the award of a contract for a 24-month term with one 12-month extension option, to Churchill Contract Services for cleaning services.

The Council requires cleaning services for the visitor centres at Birkenhead Park and Wirral Country Park and public toilets at a number of Council owned Parks and Countryside locations within the borough (the Services).

The Services were commissioned using the open tender procedure which was carried out in accordance with Council’s Contract Procedure Rules and the Public Contracts Regulations 2015.

This procurement exercise involved publishing this opportunity on The Chest, in total 13 bids were received. The bids received were scored based on:

·  Quality – 30%

·  Social Value – 10%

·  Price – 60%

The award of the contract to Churchill Contract Services Limited is within the approved budget and in accordance with the Most Economically Advantageous Tender criteria.

The financial value of this contract is £59,373.02.

The new contract will begin following approval.

Appendix 1 sets out the details of the tenders received.

This information in Appendix 1 is commercially sensitive and is restricted by virtue of Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 as it is ‘Information relating to the financial or business affairs of any particular person (including the authority holding the information).’

Current provision of cleaning facilities is non-compliant with Public Contract Regulations and the Council’s Contract Procedure rules.

Options have been explored including delivering the service in-house. This option was not recommended as an in-house service is believed to be more expensive than contracting out and has therefore been discounted

The decision has been taken under Part 3 Section C - Overview and Scheme of Delegations of Authority to Officers as the decision is not reserved to a Committee or Sub-Committee and the Director is satisfied that paragraphs 2(a) to 2(c) apply.

Background Papers

Invitation to Tender (ITT) Scope and Contract Specification for the supply of the Services.