Councillor Harry Smith introduced a report by the Head of Environment and Regulation that informed that the current traffic signal maintenance contract would expire on 31 March 2014 and the Council needed to put in place a contractual arrangement to ensure that essential maintenance of the traffic signal installations across the Borough could be carried out. 

The Head of Environment and Regulation had undertaken an options appraisal on a range of contract options for consideration by Cabinet.  This options appraisal had been undertaken using methodology from Local Partnerships, a body jointly owned by HM Treasury and the Local Government Association.  The options appraisal report was attached to the report at Appendix 1.

The outcome of the options appraisal indicated that a traditional contract operating over a four-year term, with the possibility of a two-year extension was the preferred outcome to achieve the Council’s objectives and be in place by 1 April 2014.  The Restricted Accelerated Contract Procedure was recommended to procure the new contract.

RESOLVED: That

(1)  the process to implement a new four-year traffic signals maintenance contract of an approximate value of £350,000 per annum with the option of a two year extension, subject to satisfactory contract performance and value for money being demonstrated be approved; and

(2)  the contract be procured through a competitive tendering process using the Restricted Accelerated Contract Procedure.