(Following on from the meeting of the Decision Review Committee on 29 July 2021 which was adjourned)

Chair’s opening remarks (5 minutes)

The Chair will open the Committee meeting convened to review the decision referred and set out the remaining procedure as follows:

Officer witnesses

To allow Committee Members to question officers on the decision and background.

Summary of the lead signatory Cllr Mountney (5 minutes)

The Chair will invite the lead signatory to summarise the key points of evidence given in support of their case.

Summary of the lead signatory Cllr Gilchrist (5 minutes)

The Chair will invite the lead signatory to summarise the key points of evidence given in support of their case.

Summary of the decision-taker (10 minutes)

The Chair will invite the decision-taker to summarise the key points of evidence given in support of the initial decision.

Committee Discussion

The Chair will invite comments, observations and discussion from members of the Committee. The Chair and Spokespersons can also elect to call witnesses, this is usually for officers.

Committee Decision

The Chair will invite a proposal to be moved that falls under one of the five possible outcomes, together with their reasoning. This may include a short adjournment for the mover and seconder to clarify wording with officers or other committee members. This may then be amended and debated in the normal way.

The Chair outlined the Decision Review Procedure to the Committee. The Committee was reminded of the process that had taken place at its previous meeting on 29 July 2021, where it had heard from the two lead signatories who had submitted notices of referral for review, the decision makers and a number of other witnesses. The previous meeting ended at the point where the Committee had started to hear from officers, and the Chair therefore outlined that the Committee would continue from this point in the review process.

Chair’s opening remarks (5 minutes)

The Chair will open the Committee meeting convened to review the decision referred and set out the procedure as follows:

Explanation of the call in by the lead signatory Cllr Simon Mountney (5 minutes)

The Chair will invite the lead signatory to set out the reasons for the decision review.

Members of the Committee will be invited to ask the lead signatory questions.

Explanation of the call in by the lead signatory Cllr Phil Gilchrist (5 minutes)

The Chair will invite the lead signatory to set out the reasons for the decision review.

Members of the Committee will be invited to ask the lead signatory questions.

Overview and explanation of the decision taken by the relevant Member(s) (10 minutes)

The Chair will invite the decision-making officer or Committee Chair (or nominee) to explain the reasons for the decision. This would normally be most likely the mover and/or seconder of the motion decided upon, but may also be the chair or other committee member

Members of the Committee will be invited to ask the decision-maker questions.

Evidence from Cllr Mountney’s witnesses

The Chair will invite the agreed witnesses to come forward. Witnesses may read out a written statement (not to exceed 5 minutes) if they wish, prior to questions from Members of the Committee.

Evidence from Cllr Gilchrist’s witnesses

The Chair will invite the agreed witnesses to come forward. Witnesses may read out a written statement (not to exceed 5 minutes) if they wish, prior to questions from Members of the Committee.

Evidence from decision-maker’s witnesses

The Chair will invite the agreed witnesses to come forward. Witnesses may read out a written statement if they wish (not to exceed 5 minutes), prior to questions from Members of the Committee.

Summary of the lead signatory Cllr Mountney (5 minutes)

The Chair will invite the lead signatory to summarise the key points of evidence given in support of their case.

Summary of the lead signatory Cllr Gilchrist (5 minutes)

The Chair will invite the lead signatory to summarise the key points of evidence given in support of their case.

Summary of the decision-taker (10 minutes)

The Chair will invite the decision-taker to summarise the key points of evidence given in support of the initial decision.

Committee Discussion

The Chair will invite comments, observations and discussion from members of the Committee. The Chair and Spokespersons can also elect to call witnesses, this is usually for officers.

Committee Decision

The Chair will invite a proposal to be moved that falls under one of the five possible outcomes, together with their reasoning. This may include a short adjournment for the mover and seconder to clarify wording with officers or other committee members. This may then be amended and debated in the normal way.

The Chair talked through the procedure to be followed.