Agenda and minutes
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Contact: Patrick Sebastian 0151 691 8424 Principal Committee Officer
Media
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Members' Code of Conduct - Declarations of Interest Members are asked to consider whether they have any disclosable pecuniary interests and/or any other relevant interest in connection with any item(s) on this agenda and, if so, to declare them and state the nature of the interest. Additional documents: Minutes: Members were asked to consider whether they had any disclosable pecuniary interests and/or any other relevant interest in connection with any item(s) on this agenda and, if so, to declare them and state what they were.
No such declarations were made. |
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Minutes of meeting Monday, 11 March 2019 of Audit and Risk Management Committee PDF 131 KB Additional documents: Minutes: The Committee was requested to approve the accuracy of the minutes of the meeting of 11 March 2019.
Resolved – That the minutes of the meeting of 11 March 2019 be approved as a correct record. |
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Additional documents:
Minutes:
The Audit and Risk Management Committee was apprised that in February 2019 the Director of Governance and Assurance had commissioned Internal Audit to undertake detailed reviews, to provide management with assurances regarding the efficiency and effectiveness of the systems in operation at the Council in the area detailed in the Chief Internal Auditors report.
The Chief Internal Auditor informed that the review relating to the verification of the validity of supplier VAT registration numbers had been completed and the key findings were that:
The Chief Internal Auditor further informed that the review relating to appointment/employment of agency staff had been completed and the key findings were that the Council should undertake the following:
Members noted that the Chief Internal Auditor’s report had resulted in recommendations to improve and develop systems of control currently in operation.
Members stated that this matter continued to be of extreme public interest and questioned the Director of Finance and Investment and the Head of Human Resources on concerns regarding issues raised in the Chief Internal Auditors report, namely:
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Exempt Information - Exclusion of the Press and Public The following item contains exempt information.
RECOMMENDATION – That in accordance with section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following item of business, on the grounds that it involves the likely disclosure of exempt information as defined by paragraph 1 of Part 1 of Schedule 12A (as amended) to that Act. The public interest test has been applied and favours exclusion. Additional documents: Minutes:
Following advice from the Director of Governance and Assurance, and on a motion moved by Councillor Jeff Green and seconded by Councillor Ron Abbey that the exemption be lifted in respect of the covering report i.e. content of pages 57 to 60 of the agenda papers.
Following a show of hands, it was:
Resolved (7:0) One abstention (Chair) – That the exemption in respect of report pages 57 to 60 of the agenda papers be removed. |
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Forge House Associates Minutes:
The Chief Executive informed that further to the previous item, and following consideration on the matter at the meeting of the Audit and Risk Management Committee (11 March 2019, Minute 61 refers), Members had requested opportunity to consider the results of the further investigations and progress with any subsequent investigatory work into the arrangements for payments made to Forge House Associates. He further informed that for additional clarity his report included a timeline and sequence of decisions in respect of the contract appointment.
A Member questioned the Chief Executive on whether a review had been undertaken at the stages where the contract had been altered or extended, expressing concern that it appeared only one check had been undertaken and that subsequently the contract had then been allowed to ‘run on’. The Member also expressed doubt over the contractor’s credentials and why appointment on a full-time permanent employment basis had been considered. He further questioned whether communications (or lack of) had resulted in the Chief Executive himself being placed in the position of having to respond to interrogation by Members.
The Chief Executive informed that an initial business case had been established, and the contractor had originally been employed to focus on asset management. When revised contractual requirements and a change of duties had occurred, a review should have been undertaken at that time. He further informed that as a result of the Internal Audit investigation, the Director of Finance will be informed immediately of any such instances. The Chief Internal Auditor confirmed that these action points, as reported under the earlier item of business and endorsed by the Committee, had been addressed in his report (Minute No. 73 refers).
A Member questioned that once the action points contained in the Chief Internal Auditor’s report were followed, could assurance be given that similar instances wouldn’t happen again, highlighting that communication within the same directorate had compounded the issue.
In response to the question, the Chief Executive informed that the matter had been discussed with the relevant people involved and expected behaviours for the future had been explained to them.
In response to a question on the matter of compliance with IR35 and how this appeared to be a classic example of a role and status having changed, the Head of Human Resources confirmed that a more robust process was required. He confirmed that as highlighted by the Internal Audit Review, no additional assessment of IR35 had been undertaken in January 2018 when support to other projects had been added into the position under discussion. This notably ... view the full minutes text for item 75. |