Agenda and draft minutes

Venue: Committee Room 3 - Wallasey Town Hall. View directions

Contact: Anne Beauchamp 

Media

Items
No. Item

1.

Election of Chair

Additional documents:

Minutes:

Jonathan Barnett, Solicitor welcomed Members of the Charitable Trusts Sub-Committee to the meeting and sought nominations for the role of Chair of the Sub-Committee Committee for the 2022/23 Municipal Year.

 

It was moved by Councillor A Hodson, seconded by Councillor L Fraser that Councillor Andrew Hodson be appointed Chair.

 

No other nominations were received.

 

Resolved – That Councillor Andrew Hodson be appointed Chair of the Charitable Trusts Sub-Committee for the remainder of the municipal year.

2.

Election of Deputy Chair

Additional documents:

Minutes:

The Chair invited nominations for the role of Vice Chair of the Charitable Trusts Sub-Committee for the 2022/23 Municipal Year.

 

It was moved by Councillor C Davies, seconded by Councillor J Hoey that Councillor Chris Davies be appointed Vice Chair.

 

No other nominations were received.

 

Resolved – That Councillor Chris Davies be appointed Deputy Chair of the Charitable Trusts Sub-Committee for the remainder of the municipal year.

3.

Welcome and introduction

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Minutes:

The Chair welcomed everyone to the meeting and those watching the webcast.

4.

Apologies

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Minutes:

The Chair confirmed that no apologies had been received.

5.

Members Code of Conduct - Declarations of Interest

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Minutes:

Members of the Sub-Committee were asked to declare any disclosable pecuniary and non-pecuniary interests in connection with any item on the agenda and state the nature of the interest.

 

Councillor J Hoey declared a personal interest by virtue of having been involved in shutting down another charity.

6.

PUBLIC AND MEMBER QUESTIONS

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Minutes:

No questions had been received from any Members or from members of the public.  No statements or petitions had been received.

7.

Wirral Mayor's Charity - Statement of Accounts 2021-22 pdf icon PDF 311 KB

The PDF file below may not be suitable to view for people with disabilities, users of assistive technology or mobile phone devices. Please contact Iain Miles (iainmiles@wirral.gov.uk) if you would like this document in an accessible format.

 

Additional documents:

Minutes:

The Director of Finance submitted a report outlining the Statement of Accounts of the Mayor’s Charity for the year ended 14 May 2022 for approval.  It was reported that this included an amount of £11,279 that had been carried forward which had subsequently been donated to various charities in 2022/23.  The Internal Audit report into the Mayor’s Charity Account was attached at Appendix 2 of the report for Members’ consideration.

 

The Senior Finance Business Partner outlined the report and confirmed that the Mayor’s Charity has a financial year end of 14 May 2022.  It was highlighted that £2,300 (£13,650 in 2020/21) had been brought forward from 2020/2021 which was a significant reduction from the previous year resulting from reduced activity due to the Covid-19 pandemic.  Members were advised that a total of £15,505 had been raised from the Mayor’s Lottery and that payments to winners had meant only £505 had been added to the monies available for donation to local charities.  The Mayor’s Ball had raised £8,610.  It was reported that this resulted in a total of £11,279 to be carried forward to 2022/23.  It was further reported that it was a consideration for the Charitable Trusts Sub-Committee as to whether the accounts be approved.

 

The Audit Manager confirmed that the Trust Deed had now been updated and lodged with the Charity Commission.  Members were advised that actions had been taken from the previous year in order to strengthen the charity’s internal financial controls which included all expenses for invoices are now paid by cheque from the charity account and for in person cash collection at events the number of tickets sold is recorded and cash tallied and signed off at the end of the event.  Also during this year, other initiatives had been progressed such as the move to increase participation in the Lottery via a Just Giving page.

 

In response to questions from Members in respect of ways to generate more income, it was suggested that increases to prices of tickets for the Mayor’s Lottery could be made and the amount available to win be decreased or to limit the prize to a first prize only.

 

On a motion by Councillor C Davies and seconded by Councillor J Hoey it was -

 

Resolved –

 

(1)  That the Statement of Accounts and the Internal Report be noted.

 

(2)  That the Statement of Accounts be approved.