Agenda item

MATTERS REQUIRING APPROVAL BY THE COUNCIL

To consider the reports of the Director of Law, HR and Asset Management on the following matters:

 

(i).  Appointments to Council Committees and the appointment of Chairs and Vice–chairs to such Committees.

 

(ii).  Appointments to Statutory and Advisory Committees, Working Parties and Panels.

 

(iii).  Appointment of Members (and/or other individuals) to Outside Bodies and organisations.

 

(iv).  Political Assistants. (Item Withdrawn)

 

(v).  Recommendations of the Standards Committee of 16 April, 2012 in relation to:

·  Constitution: Article 9 - Terms of Reference of the Standards Committee (and its Panels) to take effect from 1 July, 2012.

·  Members’ Code of Conduct, to take effect from 1 July, 2012.

 

(vi).  Acting Chief Executive/Acting Head of Paid Service and Chief Finance Officer

 

At the date of publication of this Summons, the Chief Executive remains absent due to illness. During his absence, the roles of Acting Chief Executive and Acting Head of Paid Service have been undertaken by the Director of Finance (who is also the Council’s Chief Finance Officer or Section 151 Officer), in his capacity of Interim Deputy Chief Executive. The term of appointment of the Director of Finance as Interim Deputy Chief Executive expires on 30 June 2012, but the next meeting of Council is not until 16 July 2012. In these circumstances, Council is invited to consider whether to make further arrangements for the performance of the roles of Acting Chief Executive and Acting Head of Paid Service. In addition, Council’s attention is drawn to the advice of CIPFA that the role of the Chief Finance Officer (Section 151 Officer) should not normally be combined with the role of the Chief Executive. Accordingly, Council is invited to consider whether to make any arrangements for the performance of the roles of Acting Chief Finance Officer and Acting Deputy Chief Finance Officer during such time as the Director of Finance is performing the roles of Acting Chief Executive and Acting Head of Paid Service.

Minutes:

The Council was requested to consider the reports of the Director of Law, HR and Asset Management on the following matters –

 

(i).  Appointments to Council Committees and the Appointment of Chairs and Vice-Chairs to such Committees.

 

(ii).  Appointments to Statutory and Advisory Committees, Working Parties and Panels.

 

(iii).  Appointment of Members (and/or other individuals) to Outside Bodies and Organisations.

 

(iv).  Recommendations of the Standards Committee held on 16 April 2012 in relation to –

 

·  Constitution: Article 9 – Terms of Reference of the Standards Committee (and its Panels) to take effect from 1 July 2012.

·  Members’ Code of Conduct – to take effect from 1 July 2012

 

(v).  Acting Chief Executive/Acting Head of Paid Service and Chief Finance Officer (Section 151 Officer).

 

On a motion by Councillor Phil Davies and seconded by Councillor Jeff Green, it was:

 

Resolved (66:0) –

 

(1)  That for the period up to 1 July 2012 the total number of Committee places (excluding those on the Cabinet and Standards Committee) shall be 123 and the places shall be allocated in the following proportions:

 

Committee

 

Places

 

Conservative

 

Labour

 

Liberal Democrat

Audit and Risk Management

9

3

5

1

Employment and Appointments

9

3

5

1

Licensing Act 2003 Committee

15

5

8

2

Licensing, Health and Safety and GP

11

4

6

1

Pensions

11

4

6

1

Planning

11

4

6

1

Children and Young People

9

3

5

1

Economy and Regeneration

10

3

6

1

Health and Well Being

9

3

5

1

Sustainable Communities

10

3

6

1

Council Excellence

10

3

6

1

Scrutiny Programme Board

9

3

5

1

 

Total

 

123

 

41

 

69

 

13

 

(2)  That, with effect from 1 July 2012, as a result of the new Standards regime, the total number of Committee places for the 2012/2013 Municipal Year (excluding those on the Cabinet but including the Standards Committee) shall be 132 and the places shall be allocated in the following proportions:

 

Committee

 

Places

 

Conservative

 

Labour

 

Liberal Democrat

Standards

9

3

5

1

Audit and Risk Management

9

3

5

1

Employment and Appointments

9

3

5

1

Licensing Act 2003 Committee

15

5

8

2

Licensing, Health and Safety and GP

11

4

6

1

Pensions

11

4

6

1

Planning

11

4

6

1

Children and Young People

9

3

5

1

Economy and Regeneration

10

3

6

1

Health and Well Being

9

3

5

1

Sustainable Communities

10

3

6

1

Council Excellence

10

3

6

1

Scrutiny Programme Board

9

3

5

1

 

Total

 

132

 

44

 

74

 

14

 

(3)  That the Chairs of the above Committees be allocated as follows:

 

Standards (with effect from 1 July 2012)

Labour Group

Audit and Risk Management

Labour Group

Employment and Appointments

Labour Group

Licensing Act 2003 Committee

Labour Group

Licensing, Health and Safety and GP

Labour Group

Pensions

Labour Group

Planning

Labour Group

Children and Young People

Conservative Group

Economy and Regeneration

Liberal Democrat Group

Health and Well Being

Conservative Group

Sustainable Communities

Conservative Group

Council Excellence

Conservative Group

Scrutiny Programme Board

Conservative Group

 

(4)  That the nominations for places on committees be set out in Appendix A to the minutes of this meeting.

 

(5)  That individual Committees are strongly recommended to appoint Vice-Chairs to stand in whenever Chairs are not available for meetings.

 

(6)  That the ongoing nominations of Diocesan and Parent Governor representatives on the Children and Young People Overview and Scrutiny Committee be noted.

 

(7)  That the numbers be agreed for each appointment  to Statutory and Advisory Committees, Working Parties and Panels for the 2012/2013 municipal year, including the proportional split where appropriate, and the nominations be set out in Appendix B to the minutes of this meeting.

 

(8)  That the two positions on the Waste Authority be allocated as 1 Labour and 1 Conservative and the names for those places be given in writing to the Director of Law, HR and Asset Management.

 

(9)  That the 4 places on the Merseyside Fire and Rescue Authority be allocated as 3 Labour and 1 Conservative; that the 4 places on the Merseyside Integrated Transport Authority be allocated as 3 Labour and 1 Conservative. The names for these places be given in writing to the Director of Law, HR and Asset Management.

 

(10)  That the numbers be agreed for each appointment of Members (and/or other individuals) to all other Outside Bodies for the 2012/2013 municipal year, including the proportional split, where appropriate, and the nominations be set out in Appendix C to the minutes of this meeting.

 

(11)  That the recommendations of the Standards Committee held on 16 April 2012 (minute 25 refers) in relation to the new Standards regime, with effect from 1 July 2012, be approved.

 

(12)  That, in the continuing absence of the Chief Executive due to illness:

 

(a)  The Director of Finance continue in his role as Deputy Chief Executive and therefore Acting Chief Executive (and Head of Paid Service) during the absence of the Chief Executive.

 

(b)  The Deputy Director of Finance take on the role of Acting Chief Finance Officer (Section 151 Officer) for such time as the Director of Finance is performing the role of Acting Chief Executive (and Head of Paid Service).

 

(c)  The Head of Financial Services take on the role of Acting Deputy Chief Finance Officer (Deputy Section 151 Officer) for such time as the Director of Finance is performing the role of Acting Chief Executive (and Head of Paid Service).

Supporting documents: