A report by the Director of Law and Governance advised the Committee, in accordance with the relevant statutory provisions and the terms of the Constitution, to appoint Members to the four Sub-Committees of the Policy and Resources Committee for 2020 / 2021, as follows:

·  The Senior Officer Appointments and Staffing Sub-Committee

·  The Local Plan Sub-Committee

·  The Finance and Procurement Sub-Committee

·  The Shareholder Board

Councillor Anita Leech suggested that, as with the current Local Plan Advisory Group, all political groups on the Council should be represented on the new Local Plan Sub-Committee. The Director of Law and Governance advised that a unanimous decision of Council would be required if it were to be removed from the political balance requirements.

Following a short debate it was moved by Councillor Anita Leech, seconded by Councillor Pat Cleary and then -

A. RECOMMENDED (unanimously) – That Council is requested to remove from political balance requirements in accordance with the requirements of the Local Government Housing Act 1989, the Local Plan Steering Sub Committee, at section 1.7 of Part 3(B) of the constitution, so that it be constituted in a manner that reflects the membership of the Local Plan Advisory Group, being one member from each political group on the Council. It is noted that the Chair of the Sub-Committee has been appointed at the Annual Meeting of Council.

B. Resolved (unanimously) - That the Policy and Resources Committee:

(1)  (a) confirm that the Senior Officer Appointments and Staffing Sub-Committee be appointed for 2020-21 with the terms of reference identified and will consist of:

  (i)  the leader (Chair of Policy & Resources Committee), or in their absence the Deputy Leader (Vice-Chair), who shall chair the Sub-Committee;

  (ii)  a member from each of the other Political Groups represented on the Policy & Resources Committee; and

  (iii)  the Chair, or in their absence the Vice-Chair, of the Policy & Services Committee with terms of reference most closely associated with the post concerned (or if that committee concerned is deemed to be the Policy & Resources Committee then the Deputy Leader (Vice-Chair).

  (b) appoint Members to serve on the Senior Officer Appointments and Staffing Sub-Committee in 2020-21, including the appointment of the Chair and named deputies.

(2)  (a) confirm that the Finance Sub-Committee be appointed for 2020-21 with the terms of reference identified with 5 Members of the Policy and Resources Committee.

  (b) appoint Members to serve on the Finance and Procurement Sub-Committee in 2020-21, including the appointment of the Chair and named deputies.

(3)  (a) confirm that the Shareholder Board be appointed for 2020-21 with the terms of reference identified with 3 Members of the Policy and Resources Committee.

  (b) appoint Members to serve on the Shareholder Board in 2020-21, including the appointment of named deputies.

(4)  confirm that the Monitoring Officer as proper officer be authorised to carry out the wishes of the Leaders of Political Groups in allocating Members to membership and substitute membership of these sub-committees and to appoint those Members with effect from the date at which the proper officer is advised of the names of such Members.