A report by the Director of Law, HR and Asset Management reminded Members that Schedule of Rates Contracts were maintained for the responsive day-to-day repairs and items of planned maintenance to various buildings owned by the Council, or in which the Council had an interest.  They included operational buildings such as offices, community centres, libraries and leisure centres.

The contracts covered the period 2010/13, with the option to extend for a further two years, and were due to commence from 1 December 2010.  The purpose of the report was to update and advise Cabinet Members of tenders received, and to seek approval to accept the most economically advantageous tender.

Details of the most economically advantageous tenders were included in the Financial Appendix to the report.  The Financial Appendix contained exempt information which was commercially sensitive to the respective tendering parties.

RESOLVED: That

(1)  the most economically advantageous tenders as indicated in the Financial Appendix to the report be approved for the 3 year period commencing on 1 December 2010, with the option to extend for a further two years based upon performance, subject to completion of contractual documentation; and

(2)  based on the outcome of the tendering exercise, a saving of £0.2m per annum be agreed with effect from 1 December 2010 for expenditure through Schedule of Rates contracts.