A detailed Invitation to Tender Documents and Schedule of Rates were issued in January 2024 and an open tender exercise was undertaken. Two bids were received. The bids were scored on a Price/Quality/Social Value basis.

·  Price – 60%

·  Quality – 30%

·  Social Value – 10%

The award of the contract to Crystal Clear Window Systems Ltd (Reg No. 10362349) is in accordance with the submitting the most economically advantageous tender criteria, as detailed in the exempt appendix 1.

This tender is within the proposed budget for the scheme which is over £100K, but under £500K, therefore is not a key decision.

The Council’s Contract Procedure Rules (Standing Orders) set out how contracts are to be awarded by the Council in accordance with the Procurement Strategy requirements.

The award will be underpinned by a formal contract which will be drawn up by the Council’s legal team.

The financial value for this contract is based on a budget of £65,000 per annum. The schedule of rates glazing works will be funded via the councils approved revenue budget.

Appendix 1 sets out evaluation details of the tenders received. Appendix 2 sets out the details of the tenders received and contains exempt information as defined in Schedule 12A of the Local Government Act 1972. It is in the public interest maintain the confidentiality of Appendix 2 pursuant to Paragraph 3

‘Information relating to the financial or business affairs of any particular person (including the authority holding the information).’

The Director of Regeneration and Place has agreed to approve that Crystal Clear Window Systems Ltd (Company Reg No. 10362349) be awarded the contract for initial 2-year period, commencing 1st May 2024, with an option to

extend up to 12 months to undertake day to day responsive repairs, installation, and planned maintenance of glazing works within approved budget and in accordance with the most economically advantageous tender criteria

This report proposes the appointment of Microsoft Limited to undertake a suite of support services to enable the Council’s IT systems to remain operational.

The decision will contribute directly and indirectly to the Council Plan (2023-2027) as an enabling service for all areas within the organisation. The Council Plan specifically mentions the acceleration of our digital transformation. This contract ensures the necessary support for the Microsoft products and technologies the Council has already or will implement within the duration of the contract.

The Director of Finance has approved the award of the Microsoft Unified Premier Support contract for the provision of the services summarised at paragraph 1.1 of the accompanying report for a 3-year term to Microsoft Ltd by way of a direct award through the Crown Commercial GCloud 13 framework.

1.  That the Director of Finance has approved the engagement of Civica to assist with the ongoing clearance of processing backlog, together with Council Tax call handling support in the Revenues & Benefits Department. This being through the procurement of their respective ‘On Demand Processing and On Demand Customer Services‘ provision.

2.  That budget of £300,000 be set for this work, utilising saving from vacancies held within the Revenues & Benefits Department and Housing Support Fund Administration allocation.